1. Basic Progress輸出代理店What materials are included?

Preparation required for conventional tradeFive Core Documents：

• Commercial Contract (Chinese-English Bilingual Version)
• Proforma invoice (including a complete description of the goods and the HS code)
• Packing List (Gross Weight/Net Weight/Volume accurate to two decimal places)
• Ocean/Air Waybill (must show the consignee’s complete information)
• 通関Power of Attorney (bearing the company’s official seal and the legal representative’s signature and seal)

Starting in 2025, the General Administration of Customs will fully implement electronic declarations; it is recommended to prepare in parallel.XML-formatted electronic data package, and submit it through the single-window system.

2. What special requirements do different countries have for imported materials?

Differentiated regulations for major trading partners:

• EU: EORI number and CE certification documents must be provided
• United States: Ocean shipments require AMS filing, while air shipments require ACI filing.
• Japan: Commercial invoice in Invoice B format (including declaration of origin) required
• Middle Eastern countries: Chamber of Commerce certification and embassy legalization are required.

When signing an agency agreement, it is recommended to confirm the target marketLatest Admission Requirements Checklist, some countries updated their testing standards for food contact materials in 2025.

3. What additional documents are required for special commodities?

• Food Category:
  • Sanitary Certificate (issued by the competent authority of the exporting country)
  • Nutritional Component Test Report
• Chemicals:
  • MSDS Safety Data Sheet (16-Section Complete Version)
  • Report on the Classification and Identification of Hazardous Characteristics
• Medical Devices:
  • Product Registration Certificate
  • Quality System Certification Documents

4. What are the common mistakes in material preparation?

According to customs statistics for Q1 2025, the high-frequency errors include:

• HS code classification error (it is recommended to use an intelligent classification system for verification)
• The invoice amount does not match the contract (deviation must not exceed 5%).
• Missing declaration of origin (especially when tariff preferences are claimed)
• New version of the business license not updated (note the three-year renewal cycle)

V. How can we ensure the timeliness of the materials?

Key Timeline Control:

• Basic materials: to be fully prepared within 7 working days after contract signing
• Special License: Apply 2–6 months in advance, depending on product type
• Inspection and Quarantine Documents: Apply 30 days before shipment
• Foreign Exchange Verification Form: Submit within 15 working days after receipt or payment of foreign exchange

It is recommended to establishMaterial Expiration Date Tracking Sheet, paying special attention to the update cycles of documents such as FDA registration and ISO certification.

6. What should be noted about electronic materials?

Points to Note in the Era of Digital Trade:

• The PDF file must beRetrievable text format
• The scanned copy must have a resolution of no less than 300 dpi.
• Electronic signatures must comply with the requirements of the Electronic Signature Law.
• Cross-border transfers comply with the Measures for Security Assessment of Cross-border Data Transfers

7. What are the specific requirements for material translation?

Officially recognized standard:

• Please translate the following into en-US using professional trade terminology (avoid literal machine translation).
• Units of measurement remain in the original system (e.g., US gallons must include conversion).
• Multilingual documents must be stamped by a certified translation agency.
• For special scripts such as Arabic, please provide a Unicode-encoded file.

VIII. How can we verify an agency’s material-handling capabilities?

It is recommended to examine from three dimensions:

• System Capabilities:
  • Whether to connect to the customs AEO certification system
  • Is there an intelligent customs declaration platform?
• Professional Competencies:
  • Number of licensed customs declarants
  • Special Commodity Operation Cases
• Risk Control Capabilities:
  • Material Error Rate Statistics
  • Emergency response mechanism

9. How long does material preparation take?

Standard Time Reference:

• Basic materials: 3–5 business days
• Special Qualifications:
  • CCC Certification: 60–90 working days
  • FDA Registration: 30–45 business days
• Expedited Service:
  • Standard customs clearance documents, 24-hour expedited service
  • Hazardous Chemicals Permit – 7-Business-Day Expedited

10. How can material preparation costs be reduced?

Three optimization directions:

• Process Optimization:
  • Establish a standardized material template library
  • Implement an electronic filing system
• Resource Integration:
  • Batch processing of repetitive certifications
  • Shared Overseas Warehousing Documents
• Technology Applications:
  • Adopt an OCR intelligent recognition system
  • Using blockchain-based authenticity verification technology