Agency export,41. What qualification documents need to be prepared?

42. According to the Regulations on the Declaration and Administration of Import and Export Goods revised by the General Administration of Customs in 2024, for entrusted agency export, the following need to be prepared:

• 43. Basic materials of the principal
  • 44. Copy of the business license (should include the right to import and export).
  • 45. Record - filing form for foreign trade operators
• 46. Transaction proof materials
  • Proforma Invoice
  • 47. Purchase and sales contract (should specify the trade terms).
• 48. For special industries, it is necessary to provide
  • 49. Export license (if it involves controlled goods).
  • 50. Quality certification documents (CE/FDA, etc.).

35. How to choose a reliable agency export service provider?

It is recommended to evaluate from four dimensions:

• Industry matching degree: Focus on examining whether there is experience in operating similar products
• Completeness of qualifications: Check AEO certification of customs, international freight forwarding qualifications, etc.
• Service network coverage: Whether clearance cooperation channels have been established in major export countries
• Risk control ability: Whether value - added services such as trade financing and credit insurance are provided

What items are included in agent export costs?

Typical Cost Composition in 2025 (Taking a 1x20' Container as an Example):

• Basic service fee: 800 - 1500 yuan (including document preparation,customs clearanceinspection application)
• Logistics cost: Charged according to the actual transportation mode (sea freight is waived under FOB terms)
• Advance capital cost: Annualized interest rate of tax refund financing is about 5 - 8% (floating according to enterprise qualifications)
• Special Reminder: Beware of hidden charges in "all-inclusive prices" and request a detailed quotation.

36. How long does the tax rebate process for agency export take?

The standard tax refund cycle has been shortened from 45 days in 2023 to 30 days in 2025:

• Day 1 - 3: The agency company submits electronic data
• Day 4 - 10: The customs approves
• Day 11 - 25: The tax bureaus review process
• Day 26 - 30: The tax refund arrives

Note: High-credit enterprises may apply for the "immediate refund upon collection" green channel (fastest within 7 working days).

37. Is agency export suitable for cross - border e - commerce?

According to the new cross - border e - commerce supervision policy in 2025:

• Suitable scenarios:
  • Multi - platform and multi - store operation mode
  • Small - package business with a single - ticket cargo value less than $5000
• Unsuitable scenarios:
  • Bulk replenishment of overseas warehouses (self - operated export is recommended)
  • Medical device products involving special certifications

38. How to handle foreign exchange settlement in agency export?

Must comply with the Guidelines for Cross - border Trade Foreign Exchange Management of the State Administration of Foreign Exchange in 2025:

• Basic mode: The agency company collects foreign exchange and then settles and pays
• Innovative Solution: Achieving "Transparent Foreign Exchange Settlement" (Fee Rate 0.3%-0.5%) Through the Comprehensive Foreign Trade Service Platform
• Important reminder: Ensure that the HS code for foreign exchange declaration is consistent with the actual code of the goods

39. What are the common legal risks in agency export?

Typical cases in the past three years reveal three risk points:

• Joint liability risk: The agents violation leads to the principal being blacklisted by the customs
• Tax inspection risk: Tax refund disputes caused by non - compliant input invoices
• Intellectual Property Risk: Goods seizure caused by patent complaints from overseas buyers

It is recommended to clearly stipulate the liability for breach of contract in the agency agreement

40. What should be noted when changing from self - export to agency export?

Key issues to be addressed in enterprise transformation:

• OriginalExport tax refundAccount cancellation record
• Clean - up of outstanding foreign exchange verification forms
• Change of the invoice issuing object of suppliers
• Adjustment of the authority of the customs electronic port card

It is recommended to set a 3 - month transition period to avoid affecting normal business