enteredExport agentWhat documents need to be prepared for the cancellation procedures?

According to Announcement No. 13 of the General Administration of Customs in 2025, enterprises need to prepare the following core materials:

• Basic documents:
  • Original agency service agreement and termination agreement
  • Duplicate of the business license of the enterprise (stamped with the official seal)
  • Copy of the identity certificate of the legal representative
• Business documents:
  • Import and export in the past three yearscustoms clearanceSummary sheet of documents
  • List of outstanding customs duties and taxes
  • Report on the customs credit record during the agency period

How to ensure the smooth transfer of customs declaration rights after canceling the agency?

It is recommended to complete the transition in three steps:

1. Handover of legal obligations:Submit the ‘Registration Information Change Form of Declaration Entities’ to the customs 30 days in advance, and simultaneously handle the change of the electronic port IC card authority
2. Business connection:Require the original agency to provide a complete electronic data package of the customs declaration form (including the basis for HS code classification)
3. System switch:The new agency needs to complete the enterprise authority binding in the single - window system. It is recommended to retain the original agency for a 3 - month transition period for support.

Does canceling an agency in 2025 require paying liquidated damages?

Three legal elements need to be carefully checked:

• Whether the original agreement stipulates a unilateral termination clause
• Whether the minimum service period stipulated in the agreement has been completed
• Whether there are outstanding customs deposits or taxes

According to the commercial case guidance of the Supreme Peoples Court in 2024, if an enterprise terminates the agency relationship due to its independent business operation right and there is no major breach of contract, it may not need to pay liquidated damages.

How long does it take to change to a new service provider after canceling the agency?

The time limit for changes in the customs system has been shortened to:

• Basic filing:Complete the electronic filing within 3 working days
• Permission opening:Synchronously connect to the single - window system
• The Special Qualifications:The application right for the certificate of origin, etc. requires an additional 5 working days for review

How to avoid delays caused by the cancellation of the agency?Customs clearanceDelays?

It is recommended to adopt the following safeguard measures:

• Time management:Choose to handle the change at the end of the quarter or during the off - peak business season.
• System testing:Require the new agency to conduct a declaration simulation test in advance.
• Contingency plan:Retain the original agents electronic declaration authority for 15 natural days

How to handle the original customs declaration form after canceling the agency?

According to the new regulations of the General Administration of Customs in 2025:

• Data ownership:The original declaration form is still the responsibility of the declaring unit.
• Modification authority:The right to apply for data query can be obtained within 3 years after cancellation.
• Audit cooperation:The original agency needs to cooperate in providing an explanation of historical declaration data.

Does self - handling of import and export require re - filing?

Points to note for record - filing changes:

• Necessary changes:Please update the "Declaration Method" field in the "Customs Declaration Unit Registration Certificate".
• Qualification renewal:Qualifications such as AEO certification handled by the original agency need to be re - associated.
• System connection:For self - declaration, a separate application for the installation authority of the QP system is required.

What hidden risks will be generated by canceling the agency?

Three types of risks need to be particularly guarded against:

• Data risks:Sensitive customer information remains in the original agencys system.
• Risk of Compliance:The classification basis for historically declared goods is missing.
• Financial risks:Advance payments during the agency period have not been fully liquidated.

It is recommended to complete a special audit before the termination of the agreement and sign a Supplementary Agreement on Business Secret Protection.