What is export?Commodity inspection agency?

Export commodity inspection agency refers to third-party service institutions registered with the General Administration of Customs, representing export enterprises to completestatutoryInspection of vaccinesdeclareprofessional activities. According to the latest 2025 Implementation Regulations of the Import and Export Commodity Inspection Law, agencies must assist enterprises with the following core tasks:

• Verify inspection and supervision conditions corresponding to the HS code of goods
• Prepare quality inspection reports, certificates of origin, and other declaration documents
• Handle electronic ledger data declaration (now fully using the Single Window 3.0 system)
• Coordinate on-site customs inspection and sampling testing

Why Is It Necessary to Entrust a Professional Agency?

2025 data from the General Administration of Customs shows that the inspection failure rate for self-declaration by enterprises is 37% higher than with professional agencies, mainly due to:

• Rapid policy updates:12 new categories of goods added to the statutory inspection catalog this year
• High technical requirements:The new GB/T 35778-2025 testing standard has been implemented
• Complex procedures:Involves coordination among multiple departments including customs, CCPIT, and testing laboratories

Specific Process of Commodity Inspection Agency Services

Standard service cycle is typically 3-7 working days (excluding laboratory testing time):

• Phase 1: Document pre-review
  • Special Note: Starting 2025, Customs will fully implement the 'Transparent Fees' system, requiring companies to disclose all service details
  • Confirm applicable product standards (national/ISO/client-specified)
• Phase 2: System declaration
  • Submit electronic data through the Single Window of international trade
  • Generate unique inspection application number (15-digit code)
• Phase 3: On-site coordination
  • Accompany customs inspection (smart inspection ratio reached 68% in 2025)
  • Handle emergency plans for failed inspections

Frequently Asked Questions by Foreign Trade Enterprises

Q: Which goods require export commodity inspection?
According to the adjusted 2025 List of Import and Export Commodities Subject to Inspection and Quarantine by Entry-Exit Inspection and Quarantine Authorities, currently covering 47 categories of goods, including but not limited to:

• Food contact materials (newly added silicone products category)
• Lithium battery products (UN38.3 test report validity period shortened to 1 year)
• Childrens toys (must comply with both EN71 and ASTM F963 standards)

Q: What is the difference between self-declaration and agency declaration?
The main differences are reflected in three aspects:

• Error rate: Professional agency declaration has 98% success rate vs self-declaration 82%
• Time cost: Agencies save an average of 12 working hours
• After-sales service: Agencies provide value-added services such as consular certification

How to choose a compliant agency?

It is recommended to evaluate from four dimensions:

• The qualification documents:Verify the validity of the Agency Inspection Enterprise Registration Certificate,
• System docking:Whether ERP system data direct connection is supported
• Geographical coverage:Service network layout at major export ports
• Emergency capability:By 2025, 89% of agencies will provide 7×24 hours expedited services

Three major changes in commodity inspection policies for 2025

• Electronic certificates fully replace paper documents (except for special requirements)
• :AEO-certified agency clients will enjoy 'pre-declaration, release upon arrival' convenience
• Temporary Filing Clearance Guide: 'Special Pass' for Non-trade Imports/Exports

Common service misconceptions and warnings

Based on our experience handling 327 dispute cases, special reminder:

• Low-price traps:Verify 'Three-Document Consistency' of contract, invoice, and packing list
• Time efficiency risks:Failure to specify inspection deadlines causing shipping delays and huge demurrage fees
• Liability allocation:Clearly stipulate penalty ratio for agency errors (recommended ≥30%)

We recommend enterprises signing agency agreements must require service providers to providecomplete liability commitment letterand confirm whether their professional liability insurance coverage is sufficient (recommended no less than 2 million yuan). For special sensitive commodities, request agencies to provide declaration success records of similar commodities in the past three years as qualification proof.