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Fixed rate system: 0.8%-3% of export value (2025 industry benchmark)Integrated Foreign Trade Service Industry, it is classified under "Wholesale and Retail Trade - Comprehensive Management Services" in the latest industry classification by the National Bureau of Statistics (GB/T 4754-2025). Such enterprises operate throughHybrid pricing: Base service fee + risk surcharge,...Page 5

What Core Documents Are Required for Export Customs Clearance Agency?

• Differences in legal entities:
  • Agency model: Conduct trade in the name of the principal, with the agency company serving as the service provider
  • Self-operation model: The enterprise independently completes the entire import and export process
• Differences in cost structure:
  • Agency service fees typically include document fees, operation fees, bank charges, etc.
  • Self-operation requires bearing the full cost of maintaining an import/export team and qualifications

According to the General Administration of Customs Announcement No. 58 of 2025, the following 7 types of core documents must be prepared for export customs clearance agency:

Professional agency companies provideThree major service modules:

• Customs clearance services: HS code classification, customs declaration preparation, license applications
• Logistics coordination: Sea/air freight booking, hazardous material transportation, cold chain logistics
• Financial services: Foreign exchange verification,Export tax refund, L/C document examination

Original agency agreement (must clearly define responsibilities of both parties)

• Essential qualification verification:
  • Customs AEO certification (priority given to advanced certified enterprises)
  • Foreign exchange administration directory enterprise qualification
• Service capacity verification:
  • Requires provision of similar product customs clearance cases from the past two years
  • Verification of customs clearance network coverage capability in target markets

Commercial invoice (containing complete buyer and seller information)

Adopted by the industry mainstream in 2025The mixed billing model:

• Basic Service Fee: Charged at 0.5% - 1.2% of the cargo value
• Additional service fees:
  • Special document preparation (e.g. certificate of origin) costs 200-500 RMB per document
  • Express customs clearance service costs 800-1500 RMB per hour

Packing list (with precise HS codes for goods)

• Policy risk: Frequent adjustments to import license systems in Southeast Asian countries
• Exchange rate risk: Possible payment delays due to foreign exchange controls in African countries
• It is recommended to choose:
  • Agency companies with local branch offices
  • Comprehensive service providers offering trade insurance services

Customs declaration power of attorney (must bear company seal...

The Regional Comprehensive Economic Partnership Agreement (RCEP) will achieve in 2025Zero-tariff product coverage rate of 92%, the core value of agency companies shifts to:

• Origin rule optimization solution design
• Cross-member country bonded goods flow route planning
• Cost calculation service under cumulative rules

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• Service upgrade:
  • Blockchain traceability system integration
  • Application of intelligent customs declaration robot
• Risk control innovation:
  • Real-time trade compliance monitoring platform
  • AI-driven exchange rate fluctuation early warning system

What Are the Calculation Bases for Export Agency Fees?

It is recommended to specify in the cooperation agreement:

• Phased acceptance criteria (e.g. document accuracy rate ≥99.5%)
• Progressive penalty clause (increasing with delay days)
• Third-party arbitration mechanism (preferably CIETAC)

Professional foreign trade companies typically adopt the following 3 mainstream charging models:

• Information sharing: Establish EDI data exchange channel
• Process integration: Embed agency system into enterprise ERP
• Joint training: Conduct regular customs knowledge update training