What basic qualifications are required for export agency?

According to the latest Measures for the Record - keeping Administration of Consignors and Consignees of Import and Export Goods of the Customs in 2025, the following basic conditions are required for export agency:

• Enterprises subject qualification: The business license shall include the scope of import and export business
• Customs filingComplete the customs import and export consignee/consignor registration through the International Trade "Single Window".
• Foreign exchange registrationRegistration in the Foreign Exchange Administrations Trade Foreign Exchange Receipts and Payments Enterprise Directory
• Electronic Port Card: Apply for the legal person card and operator card of China Electronic port

What is the specific operation process of export agency?

The standard process of export agency in 2025 can be divided into six stages:

• The contract signing phase:
  • Sign an agency agreement with the principal
  • Confirm the trade terms (it is recommended to adopt common terms such as FOB/CIF)
• Document preparation stage:
  • Prepare commercial invoices, packing lists, and customs declaration forms
  • Prepare special documents such as certificates of origin
• Customs declaration stage:
  • Electronic declaration through the "Single Window"
  • Cooperate with the customs inspection (the proportion of intelligent inspection has increased to 40% in 2025)

What issues should be noted for export agency in foreign exchange collection?

According to the new policy requirements of the State Administration of Foreign Exchange in 2025:

• The foreign exchange collection account must be a verification account
• After the foreign exchange arrives, the balance of payments declaration must be completed within 5 working days
• For cross - border RMB settlement, the Cross - border Business RMB Settlement Receipt/Payment Instruction must be provided

Special Note: Starting from 2025, export agency companies must upload foreign exchange receipts and agency agreements for record-keeping through the "Digital Foreign Exchange Management" platform.

How to handle tax refund for export agency?

The tax refund process in 2025 has been optimized into three stages:

• Preliminary preparation:
  • Confirm the commodity tax refund rate (which can be queried in real - time through the official website of the State Taxation Administration)
  • Collect special VAT invoices
• Declaration stage:
  • Submit a tax refund application through the electronic tax bureau
  • Upload electronic materials such as customs declaration forms and foreign exchange collection vouchers
• Follow-up management:
  • Cooperate with the tax department for letter - based investigation and verification
  • Handle abnormal tax refund situations in a timely manner

What are the common legal risks of export agency?

Based on the analysis of typical cases in recent years, special attention should be paid to:

• Contract risks: Clearly stipulate the payment method of the goods and the division of responsibilities
• Intellectual Property Risk: Require the principal to provide brand authorization documents
• Risk of logistics: It is recommended to purchase cargo insurance and track the logistics dynamics

In 2025, the General Administration of Customs specially reminded that export agency enterprises need to bear joint liability for the authenticity of the declared information.

What are the new policy changes for export agency in 2025?

The key policy updates of this year include:

• Customs has fully implemented the "intelligent document review" system, reducing document processing time to two hours.
• Export tax refundA++ - level enterprises are newly added to the classification management, and the tax refund cycle is compressed to 3 working days
• The State Administration of Foreign Exchange requires that all foreign exchange receipt businesses need to be attached with blockchain electronic fingerprints

It is recommended that enterprises regularly participate in the policy briefings organized by the commercial department to obtain the latest regulatory dynamics in a timely manner.