I.Agency export,Must collection be done through the agent companys account?

According to the latest foreign exchange management regulations in 2025,Agent export business must complete collection through the agent companys foreign exchange account. The operation process includes:

• Signing a formal agency agreement (must specify collection responsibility clauses)
• The agent company handles foreign exchange account entry based on the export declaration form
• The bank verifies the authenticity of the trade background before account entry
• The agent company deducts service fees and transfers the remaining amount to the factory

Special attention is required: starting from 2025, the State Administration of Foreign Exchange requiresThe agency agreement must be filed, and payment information must be matched within 30 days after the goods are exported.

II. What are the compliance requirements for different collection methods?

Comparison of compliance points for major collection methods in 2025:

• Telegraphic Transfer (T/T)
  • Complete trade document chain must be provided (contract/invoice/bill of lading)
  • Single transactions exceeding $50,000 require submission of the Export Collection Statement
• Letter of Credit (L/C)
  • The issuing bank must be verifiable in the SWIFT system
  • Document submission period shortened to 21 days after goods export
• Third PartyTransboundary Payments
  • Annual collection amount must not exceed $5 million
  • Proof of matching between payment platform cash flow and goods flow must be provided

III. What tax treatments are involved in agent export collection?

Key points of tax treatment in 2025:

• The agent company must pay on behalf0.13% VAT(part of the export service fee)
• The factory can normally process based on the agency agreementExport tax refund
• Foreign exchange retention exceeding 180 days requires supplementary payment6% income tax withholding
• Cross-border RMB collection requires separate declarationCross-border payment information

Case: A garment factory collected $3 million through agent export, but due to untimely foreign exchange verification and cancellation, was required to pay an additional $180,000 in income tax.

IV. How to prevent financial risks in agent collection?

Three elements of risk prevention and control in 2025:

• Account isolationAgent accounts and proprietary funds accounts are physically segregated
• Time limit controlThe transfer payment process must be initiated within 7 working days after receiving foreign exchange
• Voucher managementRetain complete bank slips and proof of fund flow

Recommended adoptionBlockchain trade finance platformConduct fund tracing, with 23 banks already connected to this regulatory system by 2025

V. What is the specific operation process for foreign exchange verification and cancellation?

2025 Foreign Exchange Verification Four-Step Method:

• Step 1: Within15 days after goods exportsubmit the verification application
• Step 2: The bank reviews the proof of trade authenticity
• Step 3: The foreign exchange bureau system automatically matches the customs declaration amount with the foreign exchange receipt amount
• Step 4: ObtainElectronic Verification Form(Validity period extended to 180 days)

Note: Starting from 2025, paper verification forms will be canceled, and digital certificate authentication will be fully adopted.

VI. How to deal with common issues in agent collection?

Question 1: Can an agency company pay for procurement on behalf of others?
The nature of funds must be strictly distinguished, as clarified by the new regulations in 2025Prohibiting payments for non-trade items.

Question 2: How long after foreign exchange is received must it be settled?
In principle, holding foreign exchange for 180 days is allowed, but it is recommended tocomplete settlement within 30 daysto avoid exchange rate risks.

Question 3: Is declaration required for small amounts of foreign exchange receipts?
Single transactions below $5,000 are exempt from declaration, butif the annual cumulative amount exceeds $50,000a full declaration is still required.