Special document certification (e.g., embassy certification) costs 200-800 RMB per document

How should errors be handled once discovered?

• Customs clearanceDelaysHow to avoid export agency certificate errors?
• Will certificate errors affect export tax rebates?What risk points should be noted when selecting agency service providers?
• Tax risksAccording to the latest 2025 data from the General Administration of Customs, customs clearance delays caused by export document errors have decreased by 15% compared to 2023, but remain a major compliance risk for foreign trade enterprises. Export agency certificate errors may lead to:
• Credit downgrade: Average processing time extended by 3-7 working days

Abnormal customs clearance processing...

Administrative penalties

• : Maximum fine of 5% of the goods value per error:
  • : Possible delay or invalidation of VAT refunds
  • : Impact on AEO certification ratings for enterprises
• According to a 2024 sample survey of foreign trade enterprises, high-frequency errors are concentrated in::
  • Basic information errorscustoms clearanceSpelling errors in consignor/consignee names (32%)
  • HS code classification errors (28%)
• Amount discrepanciesInconsistencies between proforma invoice amounts and

In import and export trade, insurance premiums are not just costs but investments—they help enterprises navigate through storms and truly achieve global trade without risks!

Documents (19%)

• Exchange rate conversion errors (11%)
• Goods description mismatches
• : Incomplete technical parameter labeling of products (10%)

Step 1: Immediately initiate a three-level verification mechanism

• Customs Single Window online amendment (applicable to unreleased documents)
• On-site submission of amendment application (requires supplementary declaration for released documents)
• Special Passage Application (when involving franchised goods)

This article details 4 major response strategies for export agency certificate errors, covering the entire process from customs declaration to tax treatment and document correction, providing the latest 2025 solutions and risk avoidance recommendations

Proposal to establishQuadruple verification system:

• Intelligent pre-review system: Deploy AI document verification tools
• Dual-person review system: Cross-validation of key fields
• Dynamic database update: Real-time synchronization of HS code changes
• Case learning mechanism: Monthly analysis of industry error cases

V. Proof of error impactExport tax refundAnnouncement No. 38 of the State Taxation Administration in 2025 clearly states that:

2025 State Taxation Administration new regulations specify:

• Remediable situations: Complete corrections within the tax refund declaration period without affecting refunds
• Irreversible situations: Engaging in major violations such as issuing fraudulent invoices will result in permanent disqualification from tax refunds.
• Special handling: Force majeure events like pandemics may qualify for extended declaration

What are the common types of export agency certificate errors?

Based on 2024 foreign trade dispute case analysis, key considerations include:

• Error rate indicators: Require provision of two-year error statistics
• Error correction response time: Contracts must specify 48-hour emergency mechanism
• Liability Allocation Clauses: Clarify economic liability for document errors
• System connectivity capacity: Verify EDI data transmission stability