Agency export,What specific problems can certificate errors cause?

According to the latest 2025 statistics from the General Administration of Customs,32.7% ofExport tax refunddelayed casesstem from errors in agency certificate documents. Main problems are concentrated in:

• Inconsistent basic information: Errors in principal/agent names, tax numbers, or customs codes
• Contradictory business logic: Customs declaration date earlier than agency agreement signing date
• Commodity information deviation: HS code differences exceeding 3 tariff line levels compared to customs declaration
• Invalid seals: Failure to use new electronic seals or illegible physical seals

Emergency handling procedures after discovering agency certificate errors

According to the 2025 State Taxation Administration Announcement No. 15, it is recommended to adopta three-step emergency solution:

• Step 1: Suspend declaration
  • Immediately cease using incorrect certificates for tax refund processing
  • Report to the competent tax authority within 72 hours
• Step 2: Rectify materials
  • Re-sign agency agreement (must include error explanation page)
  • Obtain theCustoms declaration amendment certificate issued by customs
• Step 3: System correction
  • Submit through the International Trade Single WindowEX12 amendment declaration
  • Pay document correction fees ranging from 200-2000 CNY

2025 Latest Prevention Measures Checklist

Based on our experience serving 300+ foreign trade enterprises, we recommendQuadruple verification mechanism:

• Electronic system pre-review
  • Using theEX-Validator tool provided by the General Administration of Customs
  • Automatically verify accuracy of 18 key fields
• Dual-person review system
  • Cross-review by business handlers and legal specialists
  • Focus on checkingDate logic chainandAmount reconciliation relationships
• Blockchain evidence
  • throughCross-border trade blockchain platformReal-time evidence storage
  • Ensure traceable documentation of file modifications
• Quarterly compliance audit
  • Engage third-party agencies for document compliance review
  • Identify systemic risks in advance

How to allocate responsibility in common legal disputes?

According to the newly revised 2025Foreign Trade Agency Management Measures, liability division standards include:

• Agents fault: Improper use of seals, failure to perform formal review obligations
• Principals fault: Providing false basic information, overdue submission of materials
• Mixed fault: Both parties failed to detect obvious data contradictions

It is recommended to specify in the agency agreementError correction cost allocation clauses, with special provisions:

• Single-field error correction costs shall not exceed 0.5% of the contract amount
• Multi-field errors trigger agreement renegotiation mechanism

What else should be noted in the era of electronic certificates?

Full implementation by 2025Paperless agency certificatesAfter implementation, special attention should be paid to:

• Digital certificate validity period: Renew electronic signatures 30 days in advance
• System compatibility: Confirm ERP and customs systems adopt the same XML standards
• Backup mechanism: Local + cloud dual backup for electronic certificate files
• Anti-counterfeiting verification: Verify electronic watermarks through 12360 customs hotline