Why is it needed?Agency export,Equipment company?

Against the backdrop of increasingly stringent global equipment trade regulations in 2025, professional agency firms can offer:Document compliance guarantee(such as CE certification, EORI number),Special transportation plan(Constant Temperature Transport for Precision Instruments),Tariff optimization(Utilizing RCEP agreement tariff reductions) and other value-added services. According to data from the General Administration of Customs in 2023, enterprises using formal agents have seen an average improvement of 37% in customs clearance efficiency.

How to verify the professional qualifications of an agency company?

It is recommended to verify in the following order of priority:

• Basic Qualifications
  • Customs AEO Certification (Priority for Advanced Certified Enterprises)
  • International Freight Forwarding Qualification (FIATA Member)
• Industry qualifications
  • Special Equipment Export Filing (Pressure Vessels/Medical Devices, etc.)
  • Specific country customs clearance qualifications (e.g., Russian GOST certification agent)

What hidden costs are included in the agency service quote?

Three types of potential fees requiring special attention:

• Technical document processing fee: EU Machinery Directive 2006/42/EC Compliance Assessment
• Destination port miscellaneous fees: The SISCOMEX system usage fee in Brazil is approximately USD120 per ticket.
• Emergency handling deposit: A 5% deposit is generally required for goods in the Middle East region.

What are the special risks associated with equipment export?

In 2022, a machine tool company had its goods detained by German customs for three months due to incorrect HS code declaration, resulting in losses exceeding 2 million yuan. Key precautions:

• Technical trade barriers: UL Certification (USA), Russian Metrology Certification
• Transportation loss risks: It is recommended to insure precision equipment under Institute Cargo Clauses A.
• Intellectual property disputes: Apply for Madrid International Trademark Registration in advance.

How to evaluate the practical operational capabilities of an agency?

Request the service provider to provide:

• Export records of similar equipment over the past 12 months (customer information may be anonymized).
• Comparison Table of Operational Efficiency at Major Ports (e.g., Shanghai Port vs. Hamburg Port)
• Typical Case Handling Examples (e.g., ATA Carnet Extension Application)

How to set up the most secure payment terms?

Recommended adoptionInstallment payment:

• 30% advance payment (after contract signing)
• 50% payment upon copy of bill of lading
• 20% final payment (to be paid after tax settlement)

Avoid accepting terms that require 100% advance payment from the agent, especially with newly cooperating suppliers.

Under what circumstances is a supplemental agreement particularly required?

When it comes to:

• Export of second-hand equipment (clarification required on responsibility for year verification)
• Containing controlled components (such as numerical control systems)
• Transit through sensitive countries (as per the latest ECCN control list)

A supplementary liability agreement must be signed, and it is recommended to have it reviewed by an international trade lawyer.

How to monitor the entire process of cargo transportation?

A formal agent should provide:

• GPS positioning data (essential for precision equipment)
• Temperature and Humidity Monitoring Report (Applicable to Laboratory Equipment)
• Real-time Customs Clearance Status Inquiry (Integrated with the Single Window of Customs)

How to effectively protect your rights in case of disputes?

Preserve three types of key evidence:

• Written Communication Records (Emails/Official Correspondence)
• Certificate of Cargo Status (issued by CCIC or other authorized institutions)
• Bank payment slip (with transaction number noted)

It is recommended to stipulate the China International Economic and Trade Arbitration Commission (CIETAC) as the dispute resolution institution in the contract.

What are the trends in equipment exports over the next three years?

According to the latest WTO forecast:

• Exports of new energy equipment increased by 12% (photovoltaic inverters, energy storage systems).
• Digital transformation requires enhancement (digital twin model to be provided).
• The demand for localized services is increasing (pre-certification services for overseas warehouses).