What are the core items included in the export agency service fee?

In 2025, the charging structure of export agency shows a trend of standardization, mainly including four modules:

• Basic Service Costs: Charged at 0.8% - 2% of the cargo value, covering basic services such as contract review and document preparation
• Logistics-related expenses: Includescustoms clearancefee (500 - 2000 yuan per ticket), commodity inspection fee (charged at 0.25% of the cargo value)
• Cost of Document Processing: Special services such as certificate of origin (200 - 500 yuan), embassy certification (800 - 3000 yuan)
• Tax rebate service fee: Usually 8% - 15% of the tax rebate amount, including services such as foreign exchange verification and tax declaration

How do different trade methods affect the charging standards?

Take the quotation in the Yangtze River Delta region in 2025Export agentas an example:

• EXW transaction: Domestic transportation fee (0.8 - 1.5 yuan/km/cubic meter) and container loading supervision fee (800 yuan/container) need to be added
• FOB terms: The ocean freight is borne by the buyer, but the terminal handling charge (THC) of 400 - 600 yuan/container needs to be paid
• CIF transaction: The insurance premium is charged at 0.12% - 0.3% of the cargo value, and war risk should be notedAdditional fees

What are the new charging models in 2025?

Affected by digital declaration, innovative charging methods have emerged in the industry:

• Charging by order volume ladder: If the annual export is over 100 containers, a 30% discount on the service fee can be enjoyed
• SAAS system usage fee: A subscription fee of 500 - 2000 yuan/month for the customs declaration tracking system
• Exchange rate locking service: A risk management fee of 0.3% - 0.8% is charged for forward foreign exchange settlement

How to identify and avoid hidden costs?

Customers are advised to pay special attention to the following potential costs:

• Destination port miscellaneous fees: Such as the MERCADO rate in Brazil (about USD120/container)
• Special document fees: COC certification in the Middle East region (2000 - 5000 yuan)
• Warehousing detention fees: Warehousing costs (80 - 200 yuan/day) generated due to overdue customs inspection

Countermeasures:Require the agency company to provide detailed quotation sheets with different terms including EXW, FOB, and CIF, clearly marking the possible third - party costs.

How does the value - added tax rebate affect the overall cost?

Year 2025Export tax refundThe tax rebate rate remains stable, but the operation process affects the actual cost:

• For electromechanical products with a 13% tax rebate rate, the actual arrival cycle affects the capital cost
• The agency companys advance payment of tax rebates can shorten the cycle, but a 1.2% - 2% advance payment fee is charged
• Special attention should be paid to the management fee for the transfer of value - added tax invoices when purchasing raw materials across provinces

Explanation of additional fees for special category materials

The following categories need additional budgets:

• hazardous chemicals: MSDS certification fee ($2,000), hazardous package certificate ($3,000-$8,000)
• 28. Food category: FDA registration fee (USD3000-5000), Halal certification (20000 RMB)
• Medical Devices: CE certification ($20,000-50,000), FDA 510K certification (from USD10,000)

Three skills for cost negotiation in 2025

• Bundled Annual Agreements: 5%-15% rate discounts for committing to a full years worth of shipments
• Take advantage of data: provide complete customs declaration information to reduce or waive the fee for amending documents (originally 200 yuan/time)
• Select Regional Policies: VAT Surcharge Reduction for Hainan FTZ Agents