How should an export agency company handle itcustoms clearanceProcedures?

The core process of export agency consists of three key steps:

• Document Preparation: The agency company needs to collect complete customs declaration documents (contract, invoice, packing list, declaration elements, etc.).
• System Declaration: Complete electronic data declaration through the International Trade "Single Window," with new carbon neutrality declaration fields to be added starting from 2025.
• : Checking seed labels, approval forms, variety rights certificates, etc.: Cooperate in completing the cargo inspection as per the customs control instructions, and pay attention to the updated "Customs Inspection Management Measures" in 2023.

The processing period typically takes 3-7 business days, with additional time required for bulk commodities or goods under special supervision.

How to verify the export qualification of the agency?

List of qualification documents that must be verified:

• Foreign Trade Operator Registration Form (original copy within the validity period)
• Customs Import and Export Goods Consignor Registration Certificate
• Foreign Exchange Administration Directory Registration (Priority for Category A Enterprises)
• Special Industry License (e.g., medical devices require CFDA certification)

Important Notice:Starting from 2025, an electronic qualification verification system will be implemented, enabling real-time verification through the "National Enterprise Credit Information Publicity System."

Export tax refundHow exactly does it operate?

Tax refund process under the agency export model:

• Phase 1: Completion within 15 days after the goods depart.Export tax refunddeclare
• Phase 2: Tax bureau reviews tax refund documents (average processing time reduced to 20 working days).
• Phase 3: Tax refunds are directly returned toManufacturer Account

Key monitoring areas for 2025: Tax rebates for the 9810 model of cross-border B2B e-commerce exports require complete overseas warehouse filing information.

How to track the logistics status of goods in real time?

The tracking services to be provided by the agency include:

• Shipping/Airline Company Official Website Tracking Number Inquiry
• Real-time electronic delivery of booking confirmation
• Early warning system for abnormal situations (such as port congestion, severe weather)
• Visualized Inquiry for Customs Clearance Progress at Destination Port

Companies are advised to useBlockchain Logistics Tracking System, By 2025, mainstream shipping companies have fully adopted this technology.

Which trade risks require special attention?

Common Risk Prevention Measures for Agency Export:

• Foreign exchange risks: Request the agent to provide exchange rate locking services.
• Quality Disputes: Establish clear quality inspection clauses (refer to the 2024 version of INCOTERMS).
• 11. Intellectual property: Complete the overseas patent search for export products in advance.
• Risk of compliance: Conduct regular reviews of the sanction list screening records of the agency company.

Recommended purchase ofExport Credit Insurance, The premium subsidy policy will cover more small, medium, and micro enterprises by 2025.

35. How to choose a reliable agency export service provider?

Six dimensions for evaluating agency companies:

• Customs AEO Certification Level (Priority given to Advanced Certified Enterprises)
• Industry operational experience (no fewer than 50 export cases in the same category).
• Overseas customs clearance network coverage capability
• Emergency response mechanism (including special provisions for strikes, wars, etc.)
• Digital service level (ERP system integration capability)
• Fund Security Guarantee (Third-party Custody Account Setup)

It is recommended to conduct an on-site inspection of the agency's operational premises, with a focus on reviewing the standardization of customs declaration document archiving.